TOURNAMENT HOSTING INFORMATION

WHAT ARE MY RESPONSIBILITIES AS A TOURNAMENT ORGANIZER?

WHAT IS A TOURNAMENT?

WHY DO I NEED A SANCTION?

IS THERE A FEE FOR A TOURNAMENT SANCTION?

IS THERE A DEADLINE FOR REQUESTING A TOURNAMENT SANCTION?

ARE TEAMS FROM OUTSIDE OF CALGARY PERMITTED TO ATTEND?

CAN I HOST A TOURNAMENT OUTSIDE OF CALGARY?

WHEN CAN I HAVE A TOURNAMENT?

WHAT ARE THE GUIDELINES FOR SCHEDULING GAMES?

HOW ARE REFEREES AND LINESMEN ASSIGNED?

HOW DO I REQUEST A TOURNAMENT SANCTION?

WILL MY TOURNAMENT APPEAR ON THE HOCKEY ALBERTA WEBSITE?

 

WHAT ARE MY RESPONSIBILITIES AS A TOURNAMENT ORGANIZER?

The Tournament Organizer is responsible for the following:

  1. Ensuring the tournament is played under Hockey Canada Official Playing Rules and complies with Hockey Canada, Hockey Alberta and Hockey Calgary Regulations and bylaws.
  2. Obtaining the official team roster and travel permit for any team attending from outside Calgary.
  3. Contacting the appropriate League Chairperson or Governor immediately if a suspendable offense or incident write up by the officials occurs.
  4. Adding the tournament games to the Hockey Calgary website within 24 hours of the tournament sanction deadline.
  5. Retaining the white (top) copy of the official game report, entering the game details and uploading a PDF copy of the official game report at the Hockey Calgary website within 24 hours of completion of the tournament.

According to Hockey Alberta Regulation 11.1(d), "Subsequent tournament sanctions may not be issued to any LMHA (Hockey Calgary) which has been found to have conducted a sanction tournament which has not conformed to those regulations which apply."

It is imperative that Tournament Coordinators understand and fullfill all their responsbilities as failure to do so may result in consequences to Hockey Calgary teams and associations wishing to host future tournaments.

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WHAT IS A TOURNAMENT?

A Tournament is an event consisting of games between three or more teams which follows an interlocking schedule and leads to an eventual winner in Novice and older age categories, Timbits tournaments do not necessary declare a winner.  There are three types of tournaments:

  • Branch Tournament - all teams attending are registered with Hockey Alberta
  • Inter-Branch Tournament - all teams attending are registered with Hockey Canada and one or more team is from another province
  • International Tournament - all teams attending are registered with their Ice Hockey Federation and one or more team is from a country other than Canada or the USA

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WHY DO I NEED A TOURNAMENT SANCTION?

A tournament sanction ensures the tournament will be played under Hockey Canada Official Playing Rules, complies with Hockey Canada, Hockey Alberta, and Hockey Calgary Bylaws & Regulations and that all teams participating are registered members of Hockey Canada or their International Ice Hockey Federation.

It is the responsbility of the Tournament Organizer to obtain a copy of the official team roster and travel permit issued by their LMHA, Branch or IIHF.

IS THERE A FEE FOR A TOURNAMENT SANCTION?

If all teams participating in the tournament are from Alberta and registered with Hockey Alberta, there is no additional fee for the tournament sanction.  Hockey Alberta collects $1 per player as part of their registration fees to offset the cost of sanctioing.

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IS THERE A DEADLINE FOR REQUESTING A TOURNAMENT SANCTION?

The deadline for requesting a tournament sanction depends on the type and location of your tournament.

  • Branch Tournaments (all teams from Alberta) - within Calgary, the deadline is the 12th day of the month proceeding the month of the tournament (ie: Nov 12 for a Dec tournament).
  • Branch Tournaments (all teams from Alberta) - hosted outside Calgary, October 1st prior to seeding round and Dec 1, prior to regular season.  These dates ensure there is enough time to apply for Schedule Window Requests.
  • Inter-Branch Tournaments (one or more team from outside Alberta) - 60 days prior to the tournament
  • International Tournaments (one or more team from outside Canada & USA) - 60 days prior to the tournament

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ARE TEAMS FROM OUTSIDE OF CALGARY PERMITTED TO ATTEND?

Teams from outside of Calgary are permitted to attend provided they are registered members of Hockey Canada or their International Ice Hockey Federation.  All teams from outside Calgary must provide an official team roster and travel permit issued by their LMHA, Branch or IIHF.

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CAN I HOST A TOURNAMENT OUTSIDE OF CALGARY?

Teams may host tournaments outside of Calgary.  These tournament may only be a 4 TEAM Tournament.  The request for a tournament sanction is submitted the same as if your tournament was being held within Calgary however the deadline for submitting your request is different..

When securing ice in facilities outside of Calgary, they will often request a Certificate of Insurance form.  Hockey Canada has launched an online Certificate of Insurance platform via BFL Canada.   This assures the facility that all participants are registered members of Hockey Canada or their International Ice Hockey Federation.  Once the request has been submitted through the online platform, it will be reviewed by Hockey Alberta and submitted to BFL for processing. Once BFL has issued the Certificate of Insurance, it will first be sent to Hockey Alberta, and then forwarded on to the requesting member.

Please remind all Calgary teams attending your tournament, including the HOST team, to submit the the "Play in a Tournament" form using their Team Manager user account.  A travel permit will be automatically sent to the team by email, and a schedule window will be created if appropriate. 

Please allow 10 business days for processing.

TOURNAMENTS OUTSIDE OF CALGARY

Local ranked and certified officials must be organized through the Referee In Chief or their designate from the Local Minor Hockey Association in the jurisdiction where your games are being played.  You may not bring officials from Calgary without the permission of Hockey Calgary and CZRC.  It is recommended you make arrangements for officials as soon as you have your ice secured.

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WHEN CAN I HAVE A TOURNAMENT?

Tournaments being held in Calgary will not be sanctioned for community divisions during the seeding round or regular season (see Important Dates).  The exception to this is Timbits where tournaments will be approved provided the Host Association has sufficient ice to meet the league scheduling needs of their teams. For tournaments hosted outside of Calgary, a tournament sanction may be granted at any time of the season except during Esso Minor Hockey Week.

In the Atom and older age categories, it is not recommended that teams host tournaments between the end of the regular season and the end of playoffs.  Should a team decide to host a tournament during this period it is with the understanding that in the event of a conflict between a playoff game and a tournament game, the playoff game must be played as scheduled.

Submitting your tournament sanction request prior to the deadline does not guarantee your tournament will be approved. The number of games during both the Christmas and Spring tournament season are monitored closely to ensure the total number of games does not exceed the maximum the Central Zone Referees Committee (CZRC) can handle. It is advised to submit your tournament sanction request as soon as possible.

 

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WHAT ARE THE GUIDELINES FOR SCHEDULING GAMES?

Teams may not be scheduled to play more than three games in one day.  Where tournaments do require teams to play three games in one day, games must be no longer than 75 minutes in duration and teams must have at least one and a half hours in between the second and third games.

Tournament games do not have to follow the guidelines used for league games however they should be reasonable for the age category and location of the teams.  Games may not begin earlier than 7:00AM or after 10:15PM.

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HOW ARE REFEREES AND LINESMEN ASSIGNED?

TOURNAMENTS WITHIN CALGARY

One of your responsbilities as Tournament Organizer is to add the tournament games using the user account issued to you when your tournament sanction was approved.  This must be done within 24 hours of the tournament sanction deadline or your tournament sanction may be revoked.

Your schedule will be downloaded from the Hockey Calgary website and imported to the Central Zone Referees Committee (CZRC) website for assigning.  All tournament games with the exception of Timbits will be assigned in this method.  For Junior Timbits tournaments – no referees are to be used, instructors are to be on the ice.  For Senior Timbits tournaments – referees may be used at the discretion of the tournament and must be arranged through your Community Referee Coordinator.

Teams can be added right up to the day of the game however your schedule will be locked 48 hours after the tournament sanction deadline. Once the schedule is locked you will not be able to make changes to the date, start time, duration or arena of any of the games so make sure you enter the games carefull as changes are subject to a $15 per game charge by CZRC.  If you do require a change after your schedule is locked contact Hockey Calgary who will make the changes at both the Hockey Calgary and CZRC websites for you.

Every effort will be made to assign the same number of officials for your tournament games as during league games:

  • Midget - 3 man
  • Bantam - 3 man
  • Pee Wee - 3 man
  • Atom divisions 1-3 - 3 man
  • Atom regional divisions - 2 man
  • Novice  divisions 1-3 - 3 man
  • Novice divisions 4-6 - 2 man

The CZRC will send an invoice to the email on your tournament sanction and it must be paid prior to the first game of your tournament.  If you have not received an invoice within 7 days of the start of your tournament contact CZRC directly to inquire. Refer to the CZRC Officiating Rates for information on game and assigning fees.

Submitting your tournament sanction request prior to the deadline does not guarantee your tournament will be approved. The number of games during both the Christmas and Spring tournament season are monitored closely to ensure the total number of games does not exceed the maximum the Central Zone Referees Committee (CZRC) can handle. It is advised to submit your tournament sanction request as soon as possible.

TOURNAMENTS OUTSIDE OF CALGARY

Local ranked and certified officials must be organized through the Referee In Chief or their designate from the Local Minor Hockey Association in the jurisdiction where your games are being played.  You may not bring officials from Calgary without the permission of Hockey Calgary and CZRC.  It is recommended you make arrangements for officials as soon as you have your ice secured.

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HOW DO I REQUEST A SANCTION?

All tournaments hosted by Calgary teams must be sanctioned by Hockey Calgary.  Tournament sanction requests will be reviewed in 7-10 business days and once approved will be automatically added to the Hockey Calgary Tournament Listing.  You will also receive an email notifying you of the updated status of your tournament as well as a user name and password that will allow you to manage your tournament at the Hockey Calgary website.  If you do not receive this email, check your junk folder as sometimes the automatic emails sent from our website get caught in spam filters.

Enter your user name and password  at the Hockey Calgary website to review the details of your tournament, add teams and games and also add content to your tournament homepage.  The Hockey Calgary Tournament Listing displays all the pertinent information about your tournament as well as the number of avail spots remaining.  As you add teams to your tournament, the number of avail spots will automatically be updated.

REQUEST A TOURNAMENT SANCTION

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WILL MY TOURNAMENT APPEAR ON THE HOCKEY ALBERTA WEBSITE?

Once a tournament has been sanctioned by Hockey Calgary it does not have to be sanctioned by Hockey Alberta unless your tournament is not full and you would like your tournament to be listed on the their website as well. To request a tournament sanction go to the Hockey Alberta Member Login and enter your associations username and password, and note they are case sensitive.

Make sure to enter your Hockey Calgary tournament sanction in the Special Requests box otherwise your request will be denied.

If you have problems with the Hockey Alberta Member Login or experience delays in receiving apporval for your tournament sanction, please contact Hockey Calgary for assistance.

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