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Coordinator - communications, sponsorship & events
MAT LEAVE CONTRACT (14 MONTHS – JUNE 2024 – AUGUST 2025)

MANDATE

Provide a positive youth sporting experience through hockey by engaging and leading our volunteer driven membership.

MISSION

Through our membership, we promote:

Access
Development
Fun
Inclusivity
Life Skills
Safety

POSITION: Coordinator - Communications, Sponsorship & Events
REPORTS TO: Executive Director
SUPERVISES: N/A
POSITION TYPE: Maternity Leave Contract (14 Months – June 2024 – August 2025)

PURPOSE: The Coordinator - Communication, Sponsorship & Events will play a lead role in the promotion and communication of all activities and events surrounding Hockey Calgary. The successful candidate will be tasked with the organization and promotion of all Hockey Calgary events, as well as supporting the Executive Director in securing sponsorship dollars. In this role the candidate must inspire a positive image of Hockey Calgary with sponsors, partners, volunteers and member organizations for the betterment of the game.

KEY RESPONSIBILITIES

Communications

Coordinate the content, design and publish the bi-monthly Press Box Newsletter
Oversee the overall appearance and navigation of the Hockey Calgary website
Coordinate the content, design and publish FMAs and rotating ads on the website
Update Hockey Calgary website with news stories promoting sponsors, partners and players
Post member organization messages as required on appropriate platforms
Manage all Hockey Calgary social media platforms (X, Instagram, Facebook)
Organize press conferences and send press releases

Sponsorship

Maintain current sponsors and build relationships throughout the year
With the Executive Director, develop sponsorship packages and contracts for new and existing sponsors
Ensure all sponsorship obligations are fulfilled by all parties
Create a post event summary package for title sponsors
Work with sponsors leading up to, during and after events
Communicate with new and interested sponsors
Manage the use of the Hockey Calgary, sponsor and partner logos effectively

Community Relations

Maintain and build relationships with minor, amateur and professional hockey organizations
Work with partners to advertise special games and events on our website and through member organizations
Support and promote member organization events and programs
Find new ways to utilize partnerships to benefit both parties
Search for inspiring stories for sharing on all Hockey Calgary platforms

Events

Promote and organize all Hockey Calgary events including:
- U13AA Thanksgiving Classic
- Esso Minor Hockey Week
- Timbits Jamboree
- Adrenalin City Championships
- Hockey Calgary Volunteer Celebration
- Hockey Calgary Golf Tournament
Ensure proper signage is in place for all Hockey Calgary events
Work with venues, caterers, and sponsors to ensure events are a success
Promote events through all Hockey Calgary platforms
Promote Hockey Calgary, sponsors and partners in a positive manner at all times
Support additional Hockey Calgary programs through social promotion and signage creation including: Timbits Learn to Play, First Shift, Jr Flames)
Recruit volunteers to assist with major events
Communicate with all teams about event details
Manage all facets of mascot (Deke) outings at special events
Build library of photos and video of all Hockey Calgary events
Order promotional items and clothing relating to specific events
Find players for partner events as requested (Hitmen, Flames and promotional opportunities)
Order and maintain promotional items to be used as giveaways at major events

Operations

Manage and monitor assigned budget areas on a monthly basis
Maintain and organize on and off-site storage areas

Volunteer Management

Maintain volunteer recognition inventory
Prepare Hockey Calgary identification for staff and key volunteers
Schedule team building events for key volunteers

Miscellaneous

Any other duties as requested by the Executive Director.
Attendance at the Hockey Calgary AGM in September.
Maintain groups and contacts on the Hockey Calgary Rolodex as they relate to areas of responsibility (ie: Media, Sponsors)

QUALIFICATIONS

Excellent written, verbal and electronic communication skills
Adept with social media platforms
Outgoing, organized and enthusiastic
Must work well in a team environment
Willingness to work flexible hours, including evenings and weekends
General knowledge of the Hockey Calgary structure
Proficient with MS Office 365 (outlook, excel, word) and Adobe Illustrator and Photoshop
Valid Class 5 Drivers License

Please send your resume and cover letter complete with salary expectation to, holly.hale@hockeycalgary.com We thank all applicants in advance however we will only contact candidates selected for an interview.